Why Do Images Fade on Thermal Paper?

Standard POS grade thermal papers use dye and coreactant technology to form an image. The combination is slightly sensitive to ultraviolet (UV) light and may exhibit some image decline with extended exposure to office light or short exposure to intense UV light. The stability of the image will depend upon the degree to which the image was originally developed, the individual product design, the intensity of the UV light and the character of UV (percent of UV range in light source).

Since standard POS grade thermal paper is sensitive to ultraviolet light, it must be stored properly to encourage fade resistance. Thermal documents should be stored in a dark place at a relative humidity between 45% and 65% and a room temperature below 77°F (25°C). If these conditions are met and the recommended equipment is used to create the thermal documents, the images should remain legible for at least five to seven years.

In addition to UV light, exposure to the following materials may lead to image degradation and should therefore be avoided:

• Organic solvents (i.e. Alcohols, Ketones, Esters, and Ethers)
• Cleaning Fluids
• Plasticizers
• Petroleum Solvents
• Wet-type diazo copy paper
• Carbon papers
• Castcoated papers
• Papers containing tributal phosphate
• Dissimilar thermal systems
• Carbonless papers
• Ammonia
• Certain Oils
• Water (prolonged exposure)

Top Ten Reasons Point of Sale Systems are Better Than Cash Registers

Not too long ago cash registers were the only game in town, but these days companies have many more choices. Replacing those antiquated cash registers with modern point of sale devices carries a number of important benefits, including: 

1. Point of sale systems simplify the accounting process. Old fashioned cash registers force accountants to sort through hundreds of receipts, but with a point of sale system financial personnel can simply use the built in reports or create their own.

2. Unlike a cash register, a point of sale system often includes an overall inventory management system. Store owners can use a point of sale system to track their biggest sellers and reorder those products when stock gets low.

It is easy to look up past transactions. If you need to know how much you sold last Tuesday a point of sale system can give you that information in a snap. It would take many hours of laborious work to find the same answer using a cash register.

4. You can use a point of sale system to create your own purchase orders, eliminating an extra step in the ordering process. You can even automate the ordering process to make sure you never run out of your hottest selling products.

5. Modern workers are often more comfortable with point of sale devices than old fashioned cash registers.  The generation now entering the workforce never knew a time without computers, and as a result they are very comfortable working with computerized technology like point of sale devices.

6. Point of sale devices provide faster service than old fashioned cash registers. Every part of the process, from authorizing a credit card transaction to printing a customer receipt, is faster on a point of sale device.

7. Customers receive more informative itemized receipts with a point of sale devices. Many cash registers can only print the date and the amount of the sale, but since point of sale devices are tied into the inventory control system they can provide much more detailed information, including a description of the item, the list price and the sale price.

8. Point of sale devices can cut down on user errors. Hitting a wrong key is always a risk when ringing a sale, but point of sale devices have built in checks to ensure that the information is entered accurately.

9. You can see real time inventory with a point of sale device, something that even the best cash registers simply cannot do.  In fact, many companies have found that implementing a point of sale system virtually eliminates the need for a costly hand count.

10. The maintenance and repair costs are often much lower on a point of sale device than a cash register.  The number of companies that repair cash registers is dwindling, and that means that repair costs can be rather high.  There are many vendors who repair point of sale devices, and that can keep repair costs low.

As you can see, there are many reasons why your company should consider ditching the old fashioned cash register in favor of a state of the art point of sale device.  These devices can lower the cost of doing business while increasing productivity, and that can be good for the bottom line.

Ready to make the switch from a cash register to a point of sale system?

Read This Before Purchasing a Cash Drawer

Believe it or not, all cash drawers are not created equal. Considering this, it is important to know the factors involved in choosing the right drawer for your business, factors that will have the greatest impact on your productivity.

Cost may be the main factor in determining what cash drawer is right for your business.  Drawer costs vary from about a hundred dollars up to US$390.  When considering cost, you also have to think about the number of drawers you will need, the quality desired, your overall security requirements, along with compatibility, design, and aesthetics.

First, you will want to take a look at your space requirements.  It is important to determine if your drawer is going to sit on top of the counter or be mounted below. You must also take into account how much counter space you will need once the drawer is installed, along with the distance of ejection when the drawer is open.

There are many different elements of cash drawer quality.  Durability, reliability, and length of warranty are just a few factors.  Heavy duty cash drawers typically feature steel ball bearing slides, sturdy latch mechanisms, long-lasting till design and a finish capable of withstanding daily environmental abuse.  Most heavy duty drawers are designed to last millions of cycles and usually come with a multi-year warranty.  This type of drawer is typically suited best for those businesses with high traffic or periods of heavy use.

Standard duty cash drawers are ideal for businesses with light to medium traffic.  These drawers are designed to open manually or electronically (or both) and are typically tested reliable to around one million transactions electronically or 300,000 manually.  You will also find that some of these drawers come with up to a 2-year warranty.  With standard drawers, you will find reliable, roller wheel suspension designed to last with light to medium use.

Compatibility is a factor that must not be disregarded.  Imagine going through the process of purchasing a cash drawer and installing it only to find out that your Point Of Sale system is not compatible with the drawer.  Since there are so many different software packages available, you must always make sure to research what type of hardware components will work consistently with your system.

Along the lines of compatibility, you should also consider the type of power your drawer requires, unless you choose a manual, stand alone design.  Some cash drawers can be powered through your computer via the computers or printers serial or USB interface while others need an AC outlet. Always make sure that if you purchase a drawer designed to be powered by the computer or receipt printer, your components have the necessary accommodating elements.

When purchasing a new cash drawer, you will also want to think about drawer space.  Some drawers come with extra space under the till for coin storage or secure storage of large denomination bills. You will have to decide for yourself if that feature is necessary.  When considering drawer space, you may also want to check out compatible tills. While some tills come standard, other tills come with options, such as adjustable sections, bill hold downs, and removable coin trays.

Some POS systems are designed to automatically open the cash drawer upon any transaction requiring a receipt, while others are designed to open only upon cash transactions.  If you have a system that does not open for credit card transactions, you will then need to purchase a drawer with media slots.  Media slots are located on the face of the drawer and are designed with either single, dual or triple slots.  These slots are designed to allow you to slide in credit card receipts, checks, documents, etc., without opening the drawer itself.

Loss prevention is key to running a successful business, which makes security a major factor in choosing a cash drawer.  To help you decide what level of security you will need, consider the following factors:  How many employees use the drawer; how often is the drawer left unattended, and how much money is typically kept in the drawer.  Security features range from drawer locks (manual or automatic) and locking tills, to hidden locked compartments and heavy steel design.

One other not well known, but useful feature will prevent a transaction from being run if the cash drawer has not been fully closed. Not all drawers or point of sale software will support this feature, so be sure to do your research if it matters to you.

The aesthetics of your cash drawer is something that only you can decide the importance of.  Cash drawers come in many different colors, sizes and styles, but overall, I would recommend you consider the above factors first.  Cash drawers are must-have items for the majority of businesses and knowing how to choose the right one for you can save you time and money, all while creating a more secure and productive business.